How many appointments can I create per month?

Under fair use limits, you have 150 appointments per seat per month. This is sufficient for most users; however, if you need more, you can purchase additional appointment packages to increase your quota.

What happens when an appointment is cancelled?

Cancelled appointments are recorded and an automatic notification email is sent to the client. Cancelled appointments are not deducted from your monthly appointment quota.

Do I need to create a meeting link manually for each online appointment?

No. You define a standing meeting link (Google Meet, Zoom, etc.) once in your consultant profile. Every appointment marked as online reuses that link automatically and includes it in emails sent to you and the client.

Where does the Join Meeting button appear?

The "Join Meeting" button shows up on the upcoming appointment hero card, inside the Session Workspace, in appointment emails, and in the client's Client Portal. Tapping it opens the meeting link in a new tab.

Appointment Management - Dietitian Scheduling System

Smart Appointment Scheduling

As a dietitian, your time is your most valuable resource. Nebula's appointment management module lets you schedule, reschedule, and cancel appointments all from a single screen.

With automatic email reminders, your clients' no-show rate drops significantly. You can customize the reminder time from 5 to 30 minutes before the appointment.

Reduce no-show rates with automatic appointment reminders.

Creating an Appointment

You can start creating a new appointment from the client list or from the calendar view.

Go to "Appointments" from the left menu
Click "New Appointment"
Select a client (or create a new one)
Set the date, time, and duration
Pick the appointment type: in-person or online
For in-person, choose a location (office, clinic, home office)
For online, your standing meeting link (Google Meet, Zoom, etc.) from your profile is attached automatically
The appointment is saved and an email — including the meeting link, if online — is sent to the client

Online Appointments and Join Meeting

Nebula manages in-person and online appointments side by side in the same system. Online appointments use the standing meeting link defined in your profile — Google Meet, Zoom, or any platform you prefer.

For online appointments, the link surfaces automatically in several places:

Upcoming appointment card: The "Join Meeting" button on the dashboard hero card activates just before the session
Session Workspace: The link is available throughout the consultation
Client emails: The link is included in confirmation, reminder, and reschedule emails
Client Portal: The "Join Meeting" button also appears in the client's portal

Define your meeting link once in your profile — it is reused automatically for every online appointment, no manual copy-paste.

Tips

Set your standing meeting link under Consultant Profile Settings → Professional Information
Online appointments still use the same Session Workspace — notes, meal plans, and reports work identically

Automatic Reminders

Nebula sends automatic reminder emails to both your clients and you. This feature helps you minimize no-show rates.

You can customize the reminder time: 5, 10, 15, 20, or 30 minutes before. Set the default for all clients from business settings, or change it individually.

Appointment Capacity

Nebula provides a monthly capacity of 150 appointments per seat. This is more than enough for most dietitians. If you use multiple seats in a clinic setting, the capacity is automatically multiplied.

Example: Standard plan with 3 seats = 450 appointments per month. Additional appointment packages can also be purchased (250 appointments/package, €5/month).

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